This Notice of Privacy Practices (“Notice”) describes how medical information about you may  be used and disclosed and how you can get access to this information. Please review it carefully. 

Personally, identifiable information about your health, your health care, and your payment for  health care is called Protected Health Information.   We must safeguard your Protected Health  Information and give you this Notice about our privacy practices that explains how, when and  why we may use or disclose your Protected Health Information.  Except in the situations set out  in the Notice, we must use or disclose only the minimum necessary Protected Health Information  to carry out the use or disclosure. 

We must follow the practices described in this Notice, but we can change our Privacy Practices  and the terms of this Notice at any time. 

If we revise the Notice, you may read the new version of the Notice of Privacy Practices on our  website at  You also may ask for a copy of the Notice by calling us at  our main phone number and asking us to mail you a copy or by asking for a copy at your next  appointment. 


We may use and disclose your Protected Health Information as follows without your permission: 

For treatment purposes.  We may disclose your health information to doctors, nurses and others  who provide your health care.    For example, your information may be shared with people  performing lab work or x-rays. 

To obtain payment.   We may disclose your health information in order to collect payment for  your health care.  For instance, we may release information to your insurance company. 

For health care operations.    We may use or disclose your health information in order to  perform business functions like employee evaluations and improving the service we provide.  We  may disclose your information to students training with us.   We may use your information to  contact you to remind you of your appointment or to call you by name in the waiting room when  your doctor is ready to see you. 

When required by law.   We may be required to disclose your Protected Health Information to  law enforcement officers, courts or government agencies.   For example, we may have to report  abuse, neglect or certain physical injuries. 

For public health activities.    We may be required to report your health information to  government agencies to prevent or control disease or injury.  We also may have to report work-

related illnesses and injuries to your employer so that your workplace may be monitored for  safety. 

For health oversight activities.   We may be required to disclose your health information to  government agencies so that they can monitor or license health care providers such as doctors  and nurses. 

For activities related to death.   We may be required to disclose your health information to  coroners, medical examiners and funeral directors so that they can carry out duties related to  your death, such as determining the cause of death or preparing your body for burial.   We also  may disclose your information to those involved with locating, storing or transplanting donor  organs or tissue. 

For studies.    In order to serve our patient community, we may use or disclose your health  information for research studies, but only after that use is approved by UWM’s Institutional  Review Board or a special privacy board.   In most cases, your information will be used for  studies only with your permission. 

To avert a threat to health or safety.  In order to avoid a serious threat to health or safety, we  may disclose health information to law enforcement officers or other persons who might prevent  or lessen that threat. 

For specific government functions.  In certain situations, we may disclose health information of  military officers and veterans, to correctional facilities, to government benefit programs, and for  national security reasons. 

For workers’ compensation purposes. We may disclose your health information to  government authorities under workers’ compensation laws. 

For fundraising purposes. We may use certain information (such as demographic information,  dates of services, department of service, treating physicians, and outcomes) to send fundraising  communications to you. However, you may opt out of receiving any such communications by  contacting our Privacy Officer (listed below) and your decision to opt-out will have no impact on  your treatment. 


In the following situations, we may disclose some of your Protected Health Information if we  first inform you about the disclosure and you do not object: 

In patient directories.   Your name, location and general health condition may be listed in our  patient directory for disclosure to callers or visitors who ask for you by name.  Additionally, your  religion may be shared with clergy.

To your family, friends or others involved in your care.   We may share with these people  information related to their involvement in your care or information to notify them as to your  location or general condition.  We may release your health information to organizations handling  disaster relief efforts. 


The following uses and disclosures of your Protected Health Information will be made only with  your written permission, which you may withdraw at any time: 

For research purposes.   In order to serve our patient community, we may want to use your  health information in research studies.  For example, researchers may want to see whether your  treatment cured your illness.  In such an instance, we will ask you to complete a form allowing  us to use or disclose your information for research purposes.    Completion of this form is  completely voluntary and will have no effect on your treatment. 

For marketing purposes.   Without your permission, we will not send you mail or call you on  the telephone in order to urge you to use a particular product or service, unless such a mailing or  call is part of your treatment.  Additionally, without your permission we will not sell or otherwise  disclose your Protected Health Information to any person or company seeking to market its  products or services to you. 

Of psychotherapy notes.  Without your permission, we will not use or disclose notes in which  your doctor describes or analyzes a counseling session in which you participated, unless the use  or disclosure is for on-site student training, for disclosure required by a court order, or for the  sole use of the doctor who took the notes. 

For any other purposes not described in this Notice.   Without your permission, we will not  use or disclose your health information under any circumstances that are not described in this  Notice. 



To inspect and request a copy of your Protected Health Information.   You may look at and  obtain a copy of your Protected Health Information in most cases.   You may not view or copy  psychotherapy notes, information collected for use in a legal or government action, and  information which you cannot access by law.   If we use or maintain the requested information  electronically, you may request that information in electronic format. 

To request that we correct your Protected Health Information.   If you think that there is a  mistake or a gap in our file of your health information, you may ask us in writing to correct the  file.  We may deny your request if we find that the file is correct and complete, not created by us,  or not allowed to be disclosed.   If we deny your request, we will explain our reasons for the  denial and your rights to have the request and denial and your written response added to your 

file.   If we approve your request, we will change the file, report that change to you, and tell  others that need to know about the change in your file. 

To request a restriction on the use or disclosure of your Protected Health Information.  You  may ask us to limit how we use or disclose your information, but we generally do not have to  agree to your request.   An exception is that we must agree to a request not to send Protected  Health Information to a health plan for purposes of payment or health care operations if you have  paid in full for the related product or service.  If we agree to all or part of your request, we will  put our agreement in writing and obey it except in emergency situations.  We cannot limit uses or  disclosures that are required by law. 

To request confidential communication methods.    You may ask that we contact you at a  certain address or in a certain way.   We must agree to your request as long as it is reasonably  easy for us to do so. 

To find out what disclosures have been made.  You may get a list describing when, to whom,  why, and what of your Protected Health Information has been disclosed during the past six  years.  We must respond to your request within sixty days of receiving it.  We will only charge  you for the list if you request more than one list per year.   The list will not include disclosures  made to you or for purposes of treatment, payment, health care operations if we do not use  electronic health records, our patient directory, national security, law enforcement, and certain  health oversight activities. 

To receive notice if your records have been breached.  We will notify you if there has been an  acquisition, access, use or disclosure of your Protected Health Information in a manner not  allowed under the law and which we are required by law to report to you. We will review any  suspected breach to determine the appropriate response under the circumstances. 

To obtain a paper copy of this Notice.   Upon your request, we will give you a paper copy of  this Notice. 

If you have any questions about these rights, please contact us.


If you think we may have violated your privacy rights, or if you disagree with a decision we  made about your Protected Health Information, you may file a complaint with our Compliance  Officer by writing to 

You may also file a complaint with the Secretary of the U.S. Department of Health and Human  Services by writing to 200 Independence Avenue SW, Washington, D.C. 20201 or by calling  1-877-696-6775. 

We will take no action against you if you make a complaint to either or both of these persons.



If you have questions about this Notice or about our privacy practices, please contact our Compliance Officer at  


This Notice is effective on December 1st, 2020. 

We are required by law to maintain the privacy of, and provide individuals with, this notice of  our legal duties and privacy practices with respect to protected health information. If you have  any objections to this form, please ask to speak with our Compliance Officer in person or by  phone at our main phone number.